charter a private jet

How to book a Private Jet

Ruben Spiker
29 Feb 2024

The thought of chartering and booking a private jet conjures images of luxury and convenience. But for the first-time flyer, the process of how to book a private jet can seem daunting. Fear not! This guide will demystify the steps involved, ensure you ask the right questions, and help you choose the best party to handle your private flight.

Imagine it: skipping the crowded security lines, the long waits, and the cramped seating of commercial flights. Instead, picture yourself stepping directly onto a luxurious private jet, ready to embark on a journey tailored entirely to your needs. But how does one turn this dream into reality?

Fear not, fellow adventurers! Booking a private jet is simpler than you might think. Here’s a comprehensive guide to navigate this exciting process:

1. Charting Your Course: Choosing the Right Operator

Your private jet experience begins with selecting a trustworthy and reliable operator. Do your research and explore companies offering private jet hire or charter private jet services. Consider factors like:

  • Safety record: This is paramount. Look for operators with a stellar reputation for safety and adherence to stringent industry regulations.
  • Fleet size and variety: Do they offer a diverse range of aircraft to match your passenger count and travel needs?
  • Service offerings: Consider additional amenities like in-flight catering, personalized travel arrangements, and ground transportation assistance.
  • Flexibility: Check if changes in the schedule can be made when necessary.

2. Requesting Your Personalized Private Jet Quote:

Once you’ve chosen your ideal operator, it’s time to start the private jet booking process! Contact them and request a quote. Be prepared to provide details like:

  • Departure and arrival airports: Where are you flying in from and to?
  • Number of passengers: How many people will be joining you on your private adventure?
  • Desired travel dates and times: Do you have specific dates and times in mind, or are you flexible?
  • Preferred aircraft type (if any): Do you have a particular jet size or model in mind? This helps narrow down the options, but be open to suggestions from the operator based on your needs and budget.
Book a private Cessna Citation Mustang Jet

It’s important to remember that private jet costs can vary greatly depending on several factors. To get a better understanding of the possible price range, you can explore resources like FA Jets’ guide on private jet costs.

Discover your needs, Private Jets: Personalized Luxury

In the world of aviation, choice reigns supreme. If you book a private jet, the options are as diverse as they are plentiful.

Booking a private jet unlocks a world of personalized possibilities. You can pick your departure and arrival airports, set your own departure time, select the type of jet, and decide on the number of passengers.

We can tailor your entire journey, including pre- and post-ground transportation, as well as onboard catering. Whether you prefer a simple snack, a gourmet meal, or have specific dietary requirements, every aspect of your trip can be customized to your needs.

Remember, each choice comes with its price tag. The cost of chartering a private jet can vary significantly depending on your specific requirements.

Ultimately, the power of choice empowers you to create a travel experience that perfectly suits your needs and preferences.

3. The Feasibility Check: Ensuring a Smooth Journey

The operator will then assess your request to determine its operational feasibility. This involves checking aircraft availability, crew scheduling, and potential limitations at your chosen airports. Based on their assessment, they will present you with a personalized quote, outlining:

  • Estimated flight cost: This will depend on various factors like aircraft type, flight duration, and additional services requested.
  • Proposed aircraft: Based on your needs and the quote, the operator will recommend the most suitable aircraft from their fleet.
  • Flight duration: Get an estimated timeframe for your journey, allowing you to plan your arrival and departure accordingly.

The operator will inform you of any potential limitations impacting your flight. These could include:

  • Airport restrictions: The chosen airport might be temporarily unavailable due to operational limitations, such as maintenance or weather conditions.
  • Schedule adjustments: Due to airport opening hours or limited aircraft availability, your requested flight schedule might need slight adjustments.

4. Sealing the Deal: Confirmation and Signature

If the quote aligns with your expectations and itinerary, it’s time to confirm your booking. This usually involves meticulously reviewing and electronically signing a contract that outlines the agreed-upon terms and conditions, ensuring a clear and transparent agreement.

It’s crucial to check the cancellation policy. Different operators have varying policies, so understanding theirs in advance will help you avoid any unexpected fees or surprises.

5. Taking Flight: Payment and Pre-Departure Preparations

Before your exciting flight, you’ll need to make an advance payment, usually by bank transfer, credit card, or other secure methods like iDeal, Bancontact, AMEX, Mastercard, and Visa. This ensures a smooth transaction and protects your booking.

Important Note: Many operators no longer accept “payments on departure” (POP) to prevent fraud. Your full payment must typically be received before your flight departs. If you need to make a last-minute booking, consider using a credit card for faster processing.

6. Pre-Flight Briefing: Safety First, Comfort Always

Before takeoff, the operator will conduct a comprehensive briefing for you and your passengers to ensure a safe and comfortable journey. This briefing will cover essential details like:

  • Your flight schedule: This will include the estimated departure and arrival times, as well as any planned stopovers.
  • Aircraft details: You’ll learn about the specific aircraft model being used for your flight, including its registration number.
  • Meet the crew: The name of the pilot and any other crew members, including their phone number will introduced for in the case you need to contact them before the flight.
  • Safety procedures: Familiarize yourself with essential safety protocols on board the aircraft, ensuring a safe and comfortable flight.

7. Bon Voyage! Your Private Jet Adventure Awaits

Finally, the moment arrives! Board your luxurious private jet and experience the unparalleled comfort and convenience of flying on your own terms. Enjoy personalized service, breathtaking views, and a stress-free journey from takeoff to touchdown.

Remember, this is just a general roadmap to book a private jet. Specific procedures and offerings may vary depending on the chosen operator. So, buckle up, explore the world in style, and create memories that will soar high above the ordinary!

Booking a private jet: who should I contact?

When it comes to booking a private jet, choosing the right contact can be crucial. This guide explores the two main options: booking directly with the operator and booking through a broker. We’ll weigh the advantages and disadvantages of each approach, helping you find the best fit for your private jet booking needs.

A charging smartphone and a usb charging cable onboard a private jet with a black and white interior

Book private jet directly with the operator

For some, the appeal of direct communication is strong. You’ll enjoy a personal touch, communicating directly with the operator about your specific needs and preferences, ensuring perfect catering or specific aircraft requests are understood. Frequent flyers with a preferred operator might also secure loyalty benefits or negotiate lower rates, offering potential cost savings when you book a private jet. However, this personalized approach comes with limitations. You’re confined to the operator’s fleet and availability, potentially missing out on a more suitable aircraft or a better deal elsewhere. Additionally, finding alternatives in case of unforeseen circumstances, like aircraft issues, can be challenging, leaving you less flexible in your travel plans.

Advantages of booking directly with the operator:

  • Direct communication: You interact directly with the operator, ensuring your specific needs and preferences are understood.
  • Potential cost savings: Frequent flyers might secure loyalty benefits or negotiate lower rates.

Disadvantages of booking directly with the operator:

  • Limited options: You’re confined to the operator’s fleet and availability.
  • Less flexibility: Finding alternatives in case of unforeseen circumstances can be challenging.

Private Jet Booking with a broker

Partnering with a reputable broker unlocks a world of possibilities when you book a private jet. They offer access to a vast network of operators and aircraft, ensuring you find the perfect fit for your journey and budget, no matter your specific needs. Their expertise in negotiation can secure competitive rates and identify cost-saving opportunities, potentially saving you money compared to booking directly. But the benefits go beyond price. Should your chosen aircraft encounter issues, the broker acts as your advocate, quickly finding alternative solutions to minimize disruption and keep your travel plans on track. Additionally, reputable brokers act as your travel concierge, handling logistics and tailoring the experience to your desires, offering a personalized service beyond what operators can typically provide. It’s important to remember, however, that brokers typically charge a finder’s fee, adding to the overall cost.

Advantages of partnering with a broker:

  • Wider options: Access to a vast network of operators and aircraft, ensuring the perfect fit for your needs and budget.
  • Expertise and cost savings: Brokers can secure competitive rates, find cost-saving opportunities, and act as your advocate in case of issues.
  • Personalized service: Reputable brokers act as your travel concierge, handling logistics and tailoring the experience.

Disadvantages of partnering with a broker:

  • Finder’s fee: Brokers typically charge a fee, adding to the overall cost.
  • Indirect communication: Communication goes through the broker, potentially leading to slower responses.

By understanding these options and their unique advantages and disadvantages, you can make an informed decision and ensure a seamless private jet experience.

Questions to Ask When Booking a Private Jet

Once you’ve decided on renting a private jet, you should ask the following essential questions when booking your flight:

  1. Are you an AOC/part 135 certified operator? This certification ensures that the operator meets the highest safety standards.
  2. How much experience do your pilots have? It’s important to choose an operator with experienced pilots who can ensure a smooth and safe flight.
  3. What is your cancellation policy? Understand the operator’s cancellation policy in case you need to change your plans.
  4. Do you offer any empty leg deals? Empty leg deals can be a great way to save money on a private jet flight, as they involve flying on an existing empty leg of the operator’s schedule.
  5. What is your process for handling delays or cancellations due to mechanical issues? The operator should have a plan in place to get you to your destination in case of unforeseen circumstances.

By asking these questions and carefully considering your options, you can ensure a safe, enjoyable, and successful private jet experience.

FA Jets Belgium

Main office – Antwerp

Luchthavenlei PB2
2100, Deurne, Belgium

  +32 3 500 9082

FA Jets Netherlands

Office – Rotterdam

Hoefsmidstraat 41
3194 AA, Hoogvliet, Netherlands

  +31 15 820 0998